PLANNING: PRE-PRODUCTION PAPERWORK

Intro: 

Pre-production paperwork are the agreements and legal requirements that need to be completed when preparing for your final production stages.  These include:

• Client release form

• Location release form

• Location recce form

• Production Schedule
• Risk Assessments/Hazards

It is very important to create these because without them you are at risk of getting yourself in trouble especially when filming in a public area. These can help to plan your filming stages as well as help to inform everyone else about your actions. The pre-production paperwork is a requirement that will help to explain your work to the authorities or any others who are concerned. It will also assure others of your own safety when filming, hence why the risk assessment. In order to complete this task to the best standard, as this is a serious and legal requirement, we had to divide the roles and take on different paperwork.

Location Release Form:

This is a required document that acknowledges the authorities of the different locations you plan to film in, as well as asks for their permissions, discussing the terms and conditions that come with this production. This document helps to prove that your actions are safe and approved by your career. This needs to be distributed to the owners of your filming location and signed by them after they read and understood the different terms and conditions that come with this production. This is an image of our Location Release Form:

Risk Assessment/Hazards:

This form has information that provide the possible risks that could await the production while filming. It reminds everyone to take caution as well as explains how the accidents can be resolved or avoided. This will also assure others that you are ready to face the possible accidents when creating your footage and will be able to deal with the obstacles. Additionally, the risk assessment allows you to calculate how likely is it for the risk to happen which yet again allows you to decide if your production is safe and take extra caution with some risks. This is our risk assessment:

Location Recce Form:

This document helps to list all the locations that you intend to film in. This should be distributed to every member of the film production, including the actors, in order to acknowledge them of the different locations that they need to be in. This task helps to organize the production crew as without this clear ‘timetable’ it would be impossible to get everyone to the right place at the appropriate time. Location Recce should be easy to read and include some visuals in order to make it simple for the members to get to their destination. This is an example of our location recce:

Production Schedule:

This document also works as a timetable for the filming crew as well as the actors. This also works as an outline of the production, including the times and dates of the filming with the needed equipment and actors. This can save a lot of hustle within the set, as the crew will be able to work with the designated actors and focus on the specific scene rather than a whole, which can make everything less stressful and a lot easier. This is an example of our production schedule:

Client Release Form:

This form was created to help us when recruiting an actor, necessary for filming. It discusses the agreements that the person has to give their consent to when signing up to help us in our production. This form has to make the client aware of what is expected of them as well as acknowledge them of the possible risks and the future usage of the tape. This form needs to be distributed to everyone in the cast and in order to start filming they need to sign the form after reading and understanding all the terms and conditions of this contract. This is our example of the Client Release Form:

Advantages of creating the pre- production paperwork:

• Allowed to make our production look legitimate

• Helped to evaluate the possible risk that could occur

• Allowed to prepare for these risks as well as how to deal with them

• Given us legal security

• Made us experience what it is like creating a production in the industry

Conclusion:

Overall, completing this task was highly beneficial because it has allowed to evaluate the possible risks that need to be taken under consideration as well as legally secure us in terms of a client and location which is important as now I know I can rely on the actors and know that I do not have to adjust my idea because everything went as planned.